How to use Facilities Management in preventive maintenance

Ripples IoT enabled facilities management system, preventive maintenance tracking, asset management

Facilities management 

Asset management & facilities management for many of the high-rise buildings, offices, hospitals, factories, auditoriums, and other facilities globally were partially or fully shut down due to the pandemic, and facilities management has challenges in ensuring uptime through maintenance tracking, timely repairs, and monitoring preventive maintenance schedules. Here is an IoT enabled facilities management platform solution on the cloud, that will help in remotely tracking and monitoring fixed assets, and equipment, tracking inspections, housekeeping, maintenance, energy consumption, etc.

The functional areas include Space & fixed asset management,  facility Maintenance tracking, logistics management, Economic Management, Energy monitoring, and location tracking.
Ripples IoT facilities management software on cloud

Space & Asset Inventory

Inventory of real estate assets, plants, and related components, for a complete knowledge of their status and technical functional characteristics.

Facility Management

Facilities Management

Management processes of Preventive Maintenance and Corrective Maintenance on the sites and for the assets registered within the system.

Logistic Management

Logistic Management

Database of warehouses and warehouse items, handling of materials used in maintenance activities.

Economic Management

Economic Management

Management of budgets, maintenance costs, suppliers, and contracts for the purchase of goods and services, registration of purchase orders and related costs, and administrative aspects in the management of real estate.

Energy & Environment

Energy Management

Recording and analysis of buildings’ energy information to highlight the energy consumption and meter readings.

GIS & BIM support

GIS support

Assets geo-reference and display on territorial maps using indoor positioning tags, tracking the movement of fixed assets between departments and locations to ensure optimal utilization, and prevention of theft / abuse of high value assets.


Examples of asset management / facility management deployments

Here are some specific examples of how the Facilities Management system has been used to reduce costs:

A manufacturing company used FMS to track the condition of its plant and machinery. This information was used to schedule preventive maintenance tasks, which resulted in a 20% reduction in unplanned downtime. A pharmacy retail chain used FMS to track its energy consumption. This information was used to identify areas where energy could be saved, which resulted in a 15% reduction in energy costs. A nongovernmental agency used FMS to track the condition of its buildings. This information was used to prioritize maintenance projects, which resulted in a 10% reduction in maintenance costs.

The specific benefits that a business entity realizes will depend on its specific needs and circumstances. However, facility management can be a valuable tool for any organization that is looking to improve its operational efficiency and reduce its costs.

Facility management software (FMS) can help organizations optimize their facilities in a number of ways. Here are some tips on how to use FMS to optimize your facilities:

Choose the right FMS for your needs. There are a number of different facility management on the market, so it is important to choose one that is right for your organization’s specific needs. Consider factors such as the size of your organization, the types of facilities you manage, and your budget.

Implement the FMS correctly. Once you have chosen an FMS, it is important to implement facilities management software correctly. This includes training your staff on how to use the software and setting up the software to meet your specific needs.

Use the FMS to track and manage your facilities. The FMS should be used to track and manage all aspects of your facilities, including maintenance, repairs, energy consumption, and space utilization. This information can be used to identify areas where you can optimize your facilities. an IoT enabled facilities management system will help reduce manual efforts and brings new insights into the repairs, maintenance, and productivity of field engineers.

Use the FMS to improve communication and collaboration. The FMS can be used to improve communication and collaboration between different departments and teams within your organization or external entities in a share economy model.. This can help to ensure that everyone is working towards the same goals and that your facilities are being managed efficiently.

Use the Facilities management to generate reports and insights. Ripples IoT enabled solution can generate reports and insights that can help you to understand how your facilities are being used and how you can optimize them. This information can be used to make informed decisions about your facilities.

Facilities management software on cloud

Cloud-based facilities management software enables seamless collaboration among facility managers, staff, and stakeholders. Multiple users can access and update data simultaneously, enabling better communication and coordination. Moreover, cloud solutions can integrate with other business systems, such as finance or asset management software, streamlining processes and data sharing across departments.

Cloud-based indoor positioning systems and software solutions provide automatic updates and patches, ensuring that facility management systems are running on the latest version. This eliminates the need for manual software updates, reducing software maintenance efforts and minimizing downtime

Cloud-based facilities management software can leverage the power of cloud computing to provide indoor positioning analytics and reporting, capabilities. Facility managers can gain valuable insights into key performance indicators, energy consumption, maintenance trends, and more. This data-driven approach enables informed decision-making and the optimization of facility operations.

Preventive maintenance tracking in asset management

  • The group tracking solutions enhance proactive maintenance through just-in-time responses to machine faults 
  • With the use of remote access to the operational condition, it benefits manpower planning & decision-making.
  • Indoor location tracking devices reduce the downtime of the equipment, avoiding delayed breakdown notifications
  • Mainly two parameters employ for remote  monitoring of temperature, pressure & location
  • Suitable Bluetooth beacons are interfaced with network-enabled microcontrollers installed in the elevator systems
  • The microcontroller works as the control unit, carrying out some logical reasoning and arithmetic on the read sensor
  • Asset management made easy through cloud-based asset-tracking software

Ripples IoT preventive maintenance smart devices

IoT in facilities management & asset tracking

  • Unlike reactive maintenance, where actions are taken whenever a system failure occurs, on-condition monitoring maintenance
  • Checks the condition of the system against the limit threshold, which is the severity limit of each condition of the machine.
  • Limits are determined by the elevator manufacturer and through ML algorithms
  • Hospital Asset tracking solutions can improve patient experience management initiatives.
  • Helps in integrating with software preventive maintenance checklist
  • Warehouse inventory management and stock take, inventory cycle count made easy

Contact us to know more about our asset inventory tracking, facilities management solutions.